Function objects - in difference to personal mailboxes - are shared resources to improve collaboration. The following section first describes the different types of functional accounts and then explains how they can be set up and managed on the LRZ IDM portal.
Types of functional accounts
Exchange supports four different types of functional accounts:
- Distribution lists
- Shared mailboxes
- Room mailboxes
- Equipment mailboxes
For each shared mailbox, resource or distribution list there are permission groups that regulate, for example, access to a mailbox or distribution list. Usually there are the following three permission groups:
- Group of those who have full access to the mailbox (owner).
- Group of those who are allowed to send mail on behalf of the mailbox (Send-as group)
- group of those who are allowed to send mails to the mailbox (message-only-from group)
Not every group must necessarily exist. For example, if the group of those who are allowed to send mail to the mailbox (MOF group) does not exist, everyone is allowed to write to this mailbox.
Including shared mailboxes
This is described in each case in the specific instructions for Exchange Client Configuration.
Administration of functional accounts in the LRZ IDM portal.
The work for the administration of functional accounts is distributed among the master users (m/f/d) and the account responsible assigned by them.
This section does not apply to the
- TU München,
- Hochschule München,
- Hochschule Weihenstephan-Triesdorf.
The Exchange accounts of these institutions are not managed in the LRZ IDM portal, but in the ID portals of the universities.
In order to be able to set up and manage function objects at the TU München, one must be assigned the function „Funktionsobjekte-Verwalter“ by the responsible TUMonline-Beauftragten (TOB). There is a separate, TUMonline-specific user manual for dealing with function objects, which is only accessible to TU members:
At the Hochschule München and at the Hochschule Weihenstephan-Triesdorf function objects can only be created by the central IT.